Document Management … Correspondence Tracking … Object Management … Knowledge Management?

 

Introduction

Organizations today are facing up to the problem of managing information produced internally or externally so as to enable information sharing and leveraging. In fact, organizations are for the large part planning to evolve strategies or implement action plans.

Unstructured Information, the information contained in Word Processing Files, Scanned Images, Spread Sheets, Pictures, Video and more (all to be referred to as Objects) have value to an organization. The value is different for each Object depending on its profile and is set by a combination of factors such as Law and Policy. Employees of an organization need clear direction with respect to the management of Objects as well as tools and procedures to implement the directives.

Object management is a top down driven initiative where by executives see the benefits of capturing corporate Knowledge Objects, managing them thru their lifecycle and making them available for re-use. The key to success of any implementation of Object Management is a Corporate Query capability spanning all Object repositories within the organization. Until this capability is implemented, the return on investment can only be minimal.

Most think tanks in the IT business believe that Document Management is a cornerstone to Knowledge Management. Without doubt, the management of any corporate asset is critical to the corporation’s health and capability. The creation of a knowledge base populated with unstructured information is a non negotiable item for any organization, today the only question is what tools and procedures should be implemented over existing systems, what will the costs be, what will the impacts be, what is the business case.

Valued Requirements

In these days of fiscal awareness it is key to understand requirements not only from a functional perspective, not only from a technical perspective but also from a Value perspective, Value can qualitatively be measured in terms of Return on Investment coupled with the potential of harvesting the benefit. This approach is key to Videre’s business case development process and leads to project success very early in the project life.

Approach to Servicing Object Management Requirements

Videre provides Project Management, Management, Architecture and Systems Development Consulting Services to meet client requirements in a practical and cost effective manner; its reputation is based on that.

By virtue of its reputation for delivery in this and other areas, Videre has end users of its solutions in the Government of Canada (20,000 + Users).